Data protection policy and consent to the use of personal data on our web pages
Intercom Dresden GmbH as conference agency is collecting, processing and using personal data to realise the EEBA 2020 meeting together with the EEBA and DGFG.
Below, in accordance with article 13 and 14 of The General Data Protection Regulation (EU) 2016/679 ("GDPR"), we provide you with an informative and simple overview of what we do with your personal data, including your financial disclosure, when you fill out the form to submit your abstract for EEBA 2020.
- Asking for your consent is regulated by Art. 6, paragraph 1, point a) and Art. 7 of the GDPR;
- The legal basis for processing your data for the performance of a contract with you, or in order to take steps at a request of yours, is Art. 6, paragraph 1, point b) of the GDPR;
- The legal basis for processing your data for compliance with a legal obligation to which we are subject is Art. 6, paragraph 1, point c) of the GDPR,
- The legal basis for the processing of your data for the purposes of the legitimate interests pursued by us, or by a third party, is Art. 6, paragraph 1, point f) of the GDPR.
- Art. 6, paragraph 1, point d) of the GDPR serves as the legal basis to process your data in order to protect your vital interests or of another natural person.
1. Responsible body
The responsible body as defined in the Federal Data Protection Act is
Organiser / Contracting partner
Intercom Dresden GmbH
Zellescher Weg 3
Telephone: +49 351 3201730
2. Scientific Organisers
For the realisation of the event data will be forwarded to the Scientific Organisers. The data forwarded comes from the entry mask that is completed for the abstract submission.
Deutsche Gesellschaft für Gewebetransplantation gGmbH
Telephone: +49 511 563 559 30
EEBA - European Eye Bank Association
Via Paccagnella n. 11 - Padiglione Rama
30174 Zelarino – Venice
Telephone: + 39 041 9656422
3. Data processing on calling up our web pages
On visiting our website, information such as
- IP address,
- Access date and time,
- Name and URL of the called file,
- the website, from which access was made (referrer URL),
- the browser you used and, if need be, the operating system of your Internet-enabled computer and the name of your access provider
will be forwarded to our servers automatically and stored by us temporarily. This is done for the following reasons:
- Optimising of the call set-up,
- Guaranteeing and optimising the user friendliness and handling of our website,
- Guaranteeing system security and stability
- and to defend against risks/for prosecution in the event of a cyber-attack.
This anonymous data will be stored separately from your personal data given, if any, and thus does not allow any conclusions concerning a given person. It will be analysed for statistical purposes in order to optimise our Internet access and our offerings.
We use process cookies and their use ensures that our website works correctly. This includes browsing the website and secure completion of purchases on it.
We also use security cookies, to authenticate you as user and that your user data is safe from unauthorised access by third parties. For example, we use these cookies to secure access to protected platform areas.
We use session status cookies to receive information about the interaction of our users with the website. This enables us constantly to improve our services and optimise them for our users. For example, we use these cookies to analyse anonymously how effective selected improvements on our website are.
None of the cookies based on the aforementioned measures contain any personal data and do not allow them to be assigned to you as a natural person in any way. Cookies can only identify the computer you are using and this only while the cookies are not deleted or delete themselves because they have reached their stipulated lifespan. The storage period for cookies is dependent on their purpose and not the same for all.
Cookies are used exclusively to allow you the use of parts of our Internet offer.
It is standard for most browsers to accept cookies. In your security settings you can allow or bar temporary and stored cookies independently of one another. If you disable cookies, some of our functions are sometimes not available to you and some web pages will possibly not be displayed correctly. However, you can configure your browser so that no cookies are stored on your computer.
However, complete disabling of cookies may mean that you cannot use all the features of our website.
5. Third party websites
Intercom Dresden GmbH has no control over the current contents of third party websites that can be accessed via our platform, nor over the manner in which these websites are operated. Intercom Dresden GmbH is not responsible for data protection, nor for the contents of these websites.
6. Recipients outside the EU
With the exception of the processes quoted below on our website, we do not forward your data to recipients based outside the European Union or the European Economic Area.
7. Collection, processing and use of personal data for abstract submission
"Collection" within the meaning of the Federal Data Protection Act is the creation of personal data. "Processing" within the meaning of the Federal Data Protection Act is the storage, changing, communicating, barring and deleting of personal data. "Use" as defined here is any use of personal data unless it is processing.
There is the option to submit an abstract for the EEBA 2020 scientific programme. A password-protected customer account is created for this purpose. The EEBA and DGFG process the data and submitted abstracts in order to be able to organise the scientific programme of the EEBA 2020, to work on corresponding requests and contact the submitters. Intercom stores the data according to the legal regulations for a maximum of 10 years in order to be able to process follow-up questions if necessary. The IP address, date and time of registration are also stored.
Your email address is used to route electronic communication concerning your registration and its completion. To fulfil the contractual obligations, the abstract submission data is communicated to Intercom Dresden GmbH and handed over to the EEBA and DGFG for the use of the data for this purpose.
Personal data is distributed only and exclusively if this is required and unavoidable for implementing the contractual relationship. This is, for example, the case when the scientific committee has to review all submissions to plan the EEBA 2020 programme. Your data is explicitly NOT forwarded to unauthorised third parties - for example for marketing purposes. Your personal data will only be transferred to the "International Journal of Eye Banking" (IJEB) if you have agreed to this publication of your abstract, which has been accepted by the scientific program committee. Connection data is also stored if required for execution of the contract or to comply with statutory regulations. This data is deleted immediately if the purpose for which storage is required ceases to exist.
7.1. Use of personal data for financial disclosure
We collect, process and use your personal data only within the framework of the statutory provisions to ensure transparency in the scientific debate on the subject of corneal donation, processing and transplantation. Your data will not be passed on to unauthorised third parties. It will remain with the EEBA and the organising committee of the DGFG, including INTERCOM Dresden GmbH as conference agency, and will not be disclosed, unless this is expressly requested by you. However, the EEBA and DGFG understand the data filled in here as a self-obligatory component of the conflict of interest to be disclosed by you when you present your research.
If you use this registration form to submit your abstract, your data will be transmitted to us in an encrypted form in order to prevent access by unauthorised third parties. In general, we store your data on specially protected servers. Access to personal data is only possible through the organising committee and the EEBA who are familiar with the relevant data protection regulations.
Our website contains links to websites of third parties (“external links”). As the content of these websites is not under our control, we cannot assume any liability for such external content. In all cases, the providers of the information of the linked websites are liable for the content and accuracy of the information provided. At the point in time when the links were created, no infringements of the law were recognisable to us. As soon as an infringement of the law becomes known to us, we will immediately remove the link in question.
Please note that data transmission over the Internet (e.g. communication by e-mail) can have security gaps. A complete protection of data against access by third parties is not possible.
7.2. Data security
To protect your data against accidental or illegal deletion, forwarding, access or against any manipulation or loss, as well as against other misuse, appropriate technical and organisational actions are taken.
An SSL website certificate (Secure Socket Layer) encrypts your data for your security. This is an encryption standard that is also used, for example, in on-line banking You will detect a secure SSL connection, inter alia, from the s added to http (thus https://…) in your browser's address bar or on the lock symbol in the bottom area of your browser.
Please remember that security when using the Internet depends on a number of circumstances and cannot be guaranteed faultless at all times.
7.3. Deleting personal data
Data that we store will be deleted with lapsing of the corresponding authorisation, in particular after achieving the purpose for which further use will be blocked and after expiry of the safe custody periods stipulated under tax and trade law, unless you have consented expressly to continued use of your data or have agreed to something else contractually.
8. Overview of your rights
8.1. Right to information
You can request information about the processing purposes, category of the personal data, categories of the recipients, to whom your data has been or will be disclosed, the planned storage period and the source of your data, unless this was collected from you directly.
8.2. Right to correction
You can request correction of incorrect or completion of correct data.
8.3. Right to deletion and to revoke your consent
You can request deletion of your personal data and revoke your consent at any time. All you need to do is to send an e-mail to firstname.lastname@example.org.
8.4. Right to data transferability
You can ask to receive data that you have provided by transfer in a conventional, machine-readable format or by communication to another authorised person.
8.5. Right to complain
For this, you can contact the supervisory authority for your normal place of residence or another responsible supervisory authority.
The responsible supervisory authority for data protection issues in Germany/Lower Saxony, the German Federal State in which DGFG is registered, is:
Federal Data Protection Officer of Lower Saxony, Prinzenstraße 5, 30159 Hannover, Tel.: +49 511 120 4500, e-mail: email@example.com
8.6. Right to restriction
You can assert the right to data processing restriction if the accuracy of your personal data is disputed, its processing is unlawful and the person involved refuses to delete your personal data and instead requests restricted use of your personal data, if the person responsible for your personal data no longer requires it for processing purposes, but the person involved needs it for enforcement, exercising or defending legal claims, or the person involved has lodged an objection to processing pursuant to art. 21 GDPR, as long as it has not yet been decided whether the authorised person's entitled reasons outweigh those of the person involved.
8.7. Right to objection
The general right to objection applies for all processing purposes described here that are processed on the legal basis of art. 6 paragraph 1 letter f) GDPR. We are only obliged to react to an objection if you state the reasons for a higher importance resulting from a particular situation.